Admin, Secretary jobs

OFFICE ADMIN ( FEMALE ONLY )

Oversee and manage day-to-day administrative operations of the office

Develop, implement, and administer office policies, procedures, and systems that ensure productive and efficient operations

Supervise administrative and clerical staff, including assigning workload and monitoring employee performance

Manage budgets, plan and monitor expenditures, and oversee the operation of office accounts

Coordinate meetings, appointments, and travel arrangements for executives and staff

Prepare and edit correspondence, reports, presentations, and other documentation

Serve as the primary point of administrative contact and liaison with internal and external constituencies

Maintain and update company databases, records, and information management systems

Manage office supplies, maintain inventory levels, and oversee procurement of resources

Ensure compliance with organizational policies, procedures, and government regulations

Organize and facilitate meetings, conferences, and special events

Coordinate the disposition and resolution of problems involving faculty, staff, students, or members of the public

Oversee facilities to ensure they meet environmental, health, and security standards

Manage and maintain office equipment and coordinate repair services

Handle requests for information and data from various stakeholders

Provide assistance and support to executives in problem solving, project planning, and execution of organizational goals

Conduct research and analysis on specific issues and prepare non-routine letters or reports.

Required Skills & Qualifications

High school diploma or GED required

Minimum of 1-5 years of experience in administrative or office management roles

Strong organizational and multitasking abilities with exceptional attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software

Knowledge of office management principles, procedures, and best practices

Ability to work independently with minimal supervision and as part of a team

Strong interpersonal skills and the ability to work effectively with diverse constituencies

Problem-solving and decision-making abilities

Demonstrated leadership and team management capabilities

Ability to plan, organize, and prioritize multiple competing demands

Proficiency in database management, word processing, and spreadsheet software

Dependability and ability to maintain confidentiality

High standards of integrity and ethical conduct

Financial management skills and understanding of budget administration

Preferred Skills & Qualifications

Proficiency in english

Bachelor's degree or higher in Business Administration, Public Administration, or related field

Associate's degree in office administration or management

2+ years of progressive administrative experience

Experience in budget preparation, fiscal management, and financial analysis

Knowledge of human resources administration principles and practices

Prior supervisory or management experience

Experience with database management systems and advanced software applications

Knowledge of general accounting principles and financial reporting

Strategic thinking and long-term planning capabilities

Conflict resolution and mediation skills

Process improvement and organizational development experience

Knowledge of contracting and procurement procedures

Familiarity with legal and regulatory compliance in administrative contexts

Political savvy and strong organizational awareness

Experience in asset management or facilities management

Work Location: In person

Pay: From RO300.000 per month

Work Location: In person